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Sample Run Sheet

You will need to use the front and back side of a standard size 8 1/2 x 11 sheet of paper for all data shown below

 

Your Ambulance Service

Patient Name:_______________________________Run/Vehicle No:______________Date:___________

Street Address:__________________________________________________________________________

City:______________________________________State:____________________Zip:________________

Phone:_(_______)________________________Date of Birth:______________________Male / Female

Race: W - B - O Social Security Number:_________________________________

Medicare:________________________________Medicaid:_______________________________________

Employer:______________________________Address:__________________________________________

City:_________________________State:_____Zip:_______________ Phone:_____________________

Insurance Company:_________________________ Address:_____________________________________

City:_________________________State:_____Zip:_______________ Phone:_____________________

Policy #_______________ Group #______________

Responsible Party: (if other than patient):______________________________________________

Relationship to Patient: Self - Spouse - Child - Other

Billing Address (if other than above )___________________________________________________

City:_____________________________________State:____________________Zip:_________________

Work Related: Y-N Accident:Y-N MVA: Y-N ALS vehicle: Y-N Round Trip: Y-N

Transported From: [ Residence [ Scene [ Nursing Home Other_______________________________________

Transported To:____________________________________________Loaded Miles:_________________

Chief Complaint/probable diagnosis_______________________________________________________

Past History:____________________________________________________________________________

Check all Special Services Performed and abnormal conditions

__IV Therapy __Medication __Spinal Immob __CPR
__Bleeding control __Defib/Cardiovert __Suctioning of Airway __EKG
__Maintain Airway __Oxygen Therapy __LOC Monitored __Bedridden
__Stabilize Poss FX __Treat Shock __MAST __TreatCVA/Drugs/poison __CPR
___________% Pulse OX _______Glucose reading ____/____Blood Pressure __Restraints

NON-EMERGENCY Transports
To justify ambulance transport we ***MUST MUST MUST*** prove that the patient could not be transported by Automobile/Van/Wheelchair if these were available.

___ Patient could not sit for duration of transport
___ Patient required stabilization in a certain position to reduce pain/possible injury
___ Other reason ambulance required
IF ANY BLOCKS ABOVE WERE CHECKED, SPECIFICALLY AND EXACTLY EXPLAIN BELOW

 

 

The undersigned agrees to: Œ Release all information for filing claims;  If assignment is accepted, reimbursement is directly to the ambulance company; Ž if Medicare, Medicaid, Insurance rejects due to medical necessity, eligibility, or other reasons, that the patient is responsible for payment;  if legal/collection agencies are required, patient is responsible for fees.

Patient/Responsible Party___________________________________

Medic 1___________________________________ EMT-P EMT-I EMT-B (circle one)

Medic 2___________________________________ EMT-P EMT-I EMT-B (circle one)

Medic 3___________________________________ EMT-P EMT-I EMT-B (circle one)

 

Check all that apply -- required in Alabama -- helpful in all states

1A

Bedridden

2A

Accidental injury home/nursing home

3A

Accidental injury car

4A

Patient in shock

5A

Oxygen used and/or heart monitor

6A

Transported by stretcher

7A

Fracture to hip, leg ,knee, trunk (same day as ambulance trip)

8A

Hospital lacks facility (patient admitted to 2nd hospital)

9A

Rectal bleeding

1B

Myocardial infarction

2B

Possible CVA

2C

Mental retard

3B

Black out passed out

4B

Laceration of head

5B

Dead on arrival (DOA) at hospital

6B

Died enroute to hospital

7B

Unresponsive or coma

8B

Quadriplegia

9B

Stroke same day ambulance service

9C

Paralysis

 

Proposed HCFA Diagnoses Listed on Federal Register
(check all that apply)

01a

Abdominal Pain, unspecified site

01b

Abdominal Pain, generalized

01c

Abdominal Pain, specified site

02

Abnormal Electrocardiogram (EKG)

03

Asphyxiation and Strangulation

04

Backache, Unspecified

05a

Burns, unspecified degree

05b

Burns, first degree

05c

Burns, blisters, second degree

05d

Burns, full-thickness skin loss, third degree

05e

Burns, deep necrosis of underlying tissue, deep third degree

05f

Burns, deep necrosis with loss of body part

06

Cardiac Arrest

07

Chest Pain, Unspecified

08

Coma

09

Contracture of Multiple Joints

10

Convulsions

11

Delirium, acute

12

Dead on Arrival (Cause Unknown; death occurring in less than 24 hours from onset of symptoms)

13

Drowning

14

Drug Overdose; Unspecified Drug or Medicinal Substance

15

Effects of Lightning

16

Electrocution and nonfatal affects caused by electric current

17

Food Poisoning

18

Head Injury, closed

19

Head Injury, open

20

Hemorrhage of Gastrointestinal tract, unspecified

21

Hemorrhage, unspecified

22

Hypothermia

23

Injuries, multiple

24

Injury to Elbow, Forearm and Wrist

25

Injury to Face and Neck

26

Injury to Hand

27

Injury to Hip and Thigh

28

Injury to Knee, Ankle, Leg and Foot

29

Injury to Shoulder and Upper Arm

30

Injury to Trunk

31

Instantaneous Death

32

Joint Pain, multiple

33

Open Wound, Unspecified Eye Ball

34

Other Artificial Opening (e.g., presence of chest tubes)

35

Other Specified Problems Influencing Health Status (e.g. bed-confined)

36

Pelvis Pain, female

37

Pelvis Pain, male

38

Pelvis Stiffness

39

Poisoning, unspecified noxious substance eaten as food

40

Respiratory Arrest

41

Respiratory Distress

42

Shock

43

Smoke Inhalation, Symptomatic

44

Stroke

45

Transient Alteration of Awareness

46

Unconscious

47

Unspecified Complication of Labor and delivery

48

Wound Disruption (Dehiscence)

I

C

D

9

C

O

D

E

S

These codes werelisted on the Federal Register (Oct 97) in HCFA proposed legislation for ambulance service codes, but not yet enacted into regulations. Use when applicable, but we do not agree that this is an adequate list - thus, these are in no stretch of the imagination the only ones that we will use. We have search engines that can use key words / phrases / approximate words, etc. and search a (vast) diagnosis database for an appropriate group of codes and descriptions. Therefore, we will to search and select from key works in the narrative on the state run sheet. Write down what you found, what was wrong, what happened, what you did, etc. and we will be able to extract ICD codes.