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EMS Fast Cash Billing

Software Updates

04/01/2012 - 03/31/2013


  • V25.0 - 04/11/2012
    • 5010 extraction improved to indicate claims that must be filed by paper.
    • Insurance screen improved to not allow blank address.

  • V25.1 - 04/12/2012
    • New collection letter #5 added.
    • New flag added to COMPANY file (page 6):
      • Extracting collection letter #5 does automatic write off of account: Y/N
    • Invoice and invoice report now show collection agency code.
    • Collection extraction logic modified to always extract account regardless of agency code setting.
    • Corrected invoice screen (page 1) outline problem.

  • V25.2 - 04/19/2012
    • 5010 extraction problem when other payor was auto insurance corrected.

  • V25.3 - 04/20/2012
    • Insurance screen (page 2) modified to allow specifing whether provider’s physical or payto address is used. Blue Cross/Blue Shield of AL for instance requires the physical address to be used in block 33.

  • V25.4 - 04/26/2012
    • 5010 extraction problem when primary payor was auto insurance corrected.
    • 5010 problem with destination name corrected.

  • V25.5 - 05/02/2012
    • 5010 problem for providers using the clearinghouse option. The date filed was not being properly set in all cases.
    Note: Be aware that Medicare is now checking the validity of postal zip codes. The US postal web site can be used to check zip codes:

    https://tools.usps.com/go/ZipLookupAction!input.action

  • V25.6 - 05/04/2012
    • 5010 modified to truncate mileage > 100 to whole number (Medicare CR 7065).

  • V25.7 – 05/08/2012
    • Corrected another roundoff error in posting charges.
    • Improved COB screen error handling.

  • V25.8 – 05/09/2012
    • Cleanup and pack now handle COB records.
    • Better error cleanup for COB aborts.

  • V25.9 - 05/10/2012
    • 5010 electronic claims technique used to file secondary claims flag set incorrectly for BC/BS of AL and Clearinghouse.

  • V25.10 - 05/22/2012
    • New fields added to collection letter data files (version 7). To use the new fields, edit page 7 of COMPANY file and set the version number to either 0 (always uses latest version) or 7.
    • Field Name Description
      FM_ADDR Origin address
      FM_CITY Origin city
      FM_STATE Origin state
      FM_ZIP Origin zip
      TO_ADDR Destination address
      TO_CITY Destination city
      TO_STATE Destination state
      TO_ZIP Destination zip
      NAME_INS1 Name of primary insurance
      POLICY_INS1 Policy number of primary insurance
      NAME_INS2 Name of secondary insurance
      POLICY_INS2 Policy number of secondary insurance

  • V25.11 - 05/24/2012
    • 5010 electronic claims modified for AL Medicaid to transmit provider's Medicaid number in REF_2010BB.

  • V25.12 - 06/06/2012
    • Corrected problem with 5010 electronic claims indicating that COB benefits were needed for private pay invoices.

  • V25.13 - 06/21/2012
    • Added new version 7 fields to Collect1 program.

  • V25.14 - 06/22/2012
    • Added user to G/L transaction printout.

  • V25.15 - 06/28/2012
    • Both rendering and billing provider NPI numbers are now contained in the PROVIDER file.
    • 5010 electronic claims now uses billing provider NPI from PROVIDER file when billing for multiple rendering providers.
    • Extract collection letter number #5 now checks for zero writeoff.

  • V25.16 - 07/03/2012
    • F10 filter for patient record now includes searching responsible party's name.

  • V25.17 - 07/10/2012
    • 5010 electronic claims problem billing for multiple providers corrected (NM1*85).
      • 5010 electronic claims (REF*G2) dashes and spaces removed from PIN.

  • V25.18 - 07/18/2012
    • New custom export #34 added (see V25.19).

  • V25.19 - 07/19/2012
    • Export #34 modified:
    • Columns:
      • Invoice code
      • Primary paycode
      • Primary insurance code
      • Primary payer name
      • Base rate HCPCS code
      • Patient name
      • Date of service
      • A0425 charges
      • A0427 charges
      • A0428 charges
      • A0429 charges
      • A0430 charges
      • A0431 charges
      • A0433 charges
      • A0434 charges
      • A0435 charges
      • A0436 charges
      • Other charges
      • Total charges
      • Total cash payments
      • Total writeoffs
      • Invoice balance

  • V25.20 - 07/20/2012
    • Improved error message for invalid NPI numbers.
    • Improved data entry validation for NPI numbers in PROVIDER file.

  • V25.21 - 07/31/2012
    • Corrected problem with Export #34.

  • V25.22 - 08/7/2012
    • Updated LA 5010 electronic claims to support new carrier (Novitas Solutions). Switchover date is 8/13/12.

  • V25.23 - 08/22/2012
    • Corrected problem updating PROVIDER table from old company.

  • V25.24 - 08/28/2012
    • Corrected problem with EXPORT2.

  • V25.25 - 08/29/2012
    • Corrected problem with overflow of sequence numbers in A4010 and A5010 electronic claims.
    • General cleanup preparing for W32 program.

  • V25.26 - 08/30/2012
    • A5010 extraction modified for LA Medicare to include CR/LF's.

  • V25.27 - 08/30/2012
    • V25.26 problem with A5010 corrected.
    • Insured name in paycode records cannot be blank.

  • V25.28 - 09/27/2012
    • New backup method added.
      • 2-System Files + C-User
        • Backup types:
          • 1 - generate BAR.@@@ file
            • Backup to floppy drive can span multiple diskettes
            • Does not work on 64 bit versions of Windows
          • 2 - generate DATA.ZIP and DATAnn-yyyymmdd.ZIP files
            • nn - company number, yyyymmdd - backup date
            • Ideally suited for USB flash drive backups
            • Better compression ratio, industry standard ZIP file format
            • Compatible with all verrsions of Windows
            • Backup will not span multiple diskettes
            • User is responsible for cleaning up unneeded backup files as backup drive becomes full

  • V25.29 - 09/28/2012
    • New Export #35 Production Report added.
      • Columns:
        • Logon
        • Total Invoices
        • Invoice Code
        • Post Date
        • Charges
        • Cash Payments
        • Noncash Payments
        • User Defined Code #1
        • User Defined Code #2
        • Lockbox Date

  • V25.30 - 10/04/2012
    • Export #35 revised.

  • V25.32 - 10/15/2012
    • ANSI 5010 electronic claims modified for LA Medicaid (mileage is rounded to whole number).

  • V25.33 - 10/18/2012
    • New option added to INSURANCE screen (page 2) for Block 32. Option 7 (print from and to in 4 lines) should be used for printing CMS-1500 forms for BC/BS of Alabama. Alabama customers should update the insurance record for BC/BS of Alabama.

  • V25.34 - 10/23/2012
    • Program compatible with 64 bit Windows now available.

  • V25.35 - 10/23/2012
    • Corrected problem with 64 bit runing EMS Claims.

  • V25.36 - 10/24/2012
    • Corrected problem with 64 bit exiting to console prompt with blank prompt.
    • Corrected problem with 64 bit DBU not opening files in exclusive mode.

  • V25.37 - 11/14/2012
    • ANSI 5010 electronic claims problem with CR1 segment corrected when no mileage charge found.

  • V25.38 - 11/27/2012
    • Print invoice report bug causing keyboard lockup corrected.

  • V25.39 - 12/05/2012
    • Corrected problem with EMSW32 posting payments.

  • V25.40 - 12/06/2012
    • ANSI 5010 electronic claims improved for filing secondary claims.

  • V25.41 - 12/06/2012
    • Invoice XML export improved to include ICD 9 codes.

  • V25.42 - 01/02/2013
    • End of month closing no longer sets the invoice date printed for all unprinted invoices.
    • Logisticare specific logic added to reset invoice date printed if invoice is moved to active status.

  • V25.43 - 01/04/2013
    • Improved error message in A5010.

  • V25.44 - 01/11/2013
    • NSF extraction version 1 and 2 problem corrected.

  • V25.45 - 01/22/2013
    • Corrected bug in editing COMPANY file (EMSW32).

  • V25.46 - 02/07/2013
    • New CONFIG file added to System Files screen. Program configuration settings previously stored in COMPANY file have now moved to the CONFIG file.
    • New option to extract collection data in XML format added.
    • Multiple issues with EMSW32 source files being out of sync with EMS source corrected.

  • V25.47 - 02/08/2013
    • Problem with V25.46 update to collection extraction corrected

  • V25.48 - 02/19/2013
    • COLLECTx.XML export file now includes collection level attribute..

  • V25.49 - 02/22/2013
    • COLLECTx.XML export file now includes many new fields.

  • V25.50 - 02/25/2013
    • Added charge HCPCS code to invoice and collect XML exports.

  • V25.51 - 02/27/2013
    • Added support for a new clearinghouse Office Ally.
      • AL, GA, and TN providers (Cahaba GBA carrier) must switch to a new transmission method by July 1st; Cahaba GBA is shutting down their dial-up support system.
      • Providers can enroll with Office Ally at their web site:
      • The monthly bill from Office Ally will not exceed $19.95. No long term contract or setup fee is required.
      • Providers must complete paperwork with Office Ally to transmit to Medicare.
      • Providers may also transmit to thousands of other insurance carriers.
      • Providers may choose to complete paperwork with Office Ally to transmit to Railroad Medicare also. This totally eliminates the need for a dial-up modem and phone line.

  • V25.52 - 02/28/2013
    • Dashes are no longer removed from patient's last name in ANSI 837 5010 electronic claims.

  • V25.53 - 03/31/2013
    • Cleanup no longer remove invoices in Legal or Hold status.
    • Update process now automatically determines whether to update 32 bit or 64 bit program.

     

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