Manual

Software

Updates

Web Sites

EMS Fast Cash Billing

Software Updates

04/01/2012 - 03/31/2013

• 5010 extraction improved to indicate claims that must be filed by paper.
• Insurance screen improved to not allow blank address.

• New collection letter #5 added.
• New flag added to COMPANY file (page 6):
• Extracting collection letter #5 does automatic write off of account: Y/N
• Invoice and invoice report now show collection agency code.
• Collection extraction logic modified to always extract account regardless of agency code setting.
• Corrected invoice screen (page 1) outline problem.

• 5010 extraction problem when other payor was auto insurance corrected.

• Insurance screen (page 2) modified to allow specifing whether provider’s physical or payto address is used. Blue Cross/Blue Shield of AL for instance requires the physical address to be used in block 33.

• 5010 extraction problem when primary payor was auto insurance corrected.
• 5010 problem with destination name corrected.

• 5010 problem for providers using the clearinghouse option. The date filed was not being properly set in all cases.

• 5010 modified to truncate mileage > 100 to whole number (Medicare CR 7065).

• Corrected another roundoff error in posting charges.
• Improved COB screen error handling.

• Cleanup and pack now handle COB records.
• Better error cleanup for COB aborts.

• 5010 electronic claims technique used to file secondary claims flag set incorrectly for BC/BS of AL and Clearinghouse.

• New fields added to collection letter data files (version 7). To use the new fields, edit page 7 of COMPANY file and set the version number to either 0 (always uses latest version) or 7.

• Field Name	Description
  FM_ADDR	Origin address
  FM_CITY	Origin city
  FM_STATE	Origin state
  FM_ZIP	Origin zip
  TO_ADDR	Destination address
  TO_CITY	Destination city
  TO_STATE	Destination state
  TO_ZIP	Destination zip
  NAME_INS1	Name of primary insurance
  POLICY_INS1	Policy number of primary insurance
  NAME_INS2	Name of secondary insurance
  POLICY_INS2	Policy number of secondary insurance

• 5010 electronic claims modified for AL Medicaid to transmit provider's Medicaid number in REF_2010BB.

• Corrected problem with 5010 electronic claims indicating that COB benefits were needed for private pay invoices.

• Added new version 7 fields to Collect1 program.

• Added user to G/L transaction printout.

• Both rendering and billing provider NPI numbers are now contained in the PROVIDER file.
• 5010 electronic claims now uses billing provider NPI from PROVIDER file when billing for multiple rendering providers.
• Extract collection letter number #5 now checks for zero writeoff.

• F10 filter for patient record now includes searching responsible party's name.

• 5010 electronic claims problem billing for multiple providers corrected (NM1*85).
• • 5010 electronic claims (REF*G2) dashes and spaces removed from PIN.

• New custom export #34 added (see V25.19).

• Export #34 modified:
• Columns:
• Invoice code
• Primary paycode
• Primary insurance code
• Primary payer name
• Base rate HCPCS code
• Patient name
• Date of service
• A0425 charges
• A0427 charges
• A0428 charges
• A0429 charges
• A0430 charges
• A0431 charges
• A0433 charges
• A0434 charges
• A0435 charges
• A0436 charges
• Other charges
• Total charges
• Total cash payments
• Total writeoffs
• Invoice balance

• Improved error message for invalid NPI numbers.
• Improved data entry validation for NPI numbers in PROVIDER file.

• Corrected problem with Export #34.

• Updated LA 5010 electronic claims to support new carrier (Novitas Solutions). Switchover date is 8/13/12.

• Corrected problem updating PROVIDER table from old company.

• Corrected problem with EXPORT2.

• Corrected problem with overflow of sequence numbers in A4010 and A5010 electronic claims.
• General cleanup preparing for W32 program.

• A5010 extraction modified for LA Medicare to include CR/LF's.

• V25.26 problem with A5010 corrected.
• Insured name in paycode records cannot be blank.

• New backup method added.
• 2-System Files + C-User
• Backup types:
• 1 - generate BAR.@@@ file
• Backup to floppy drive can span multiple diskettes
• Does not work on 64 bit versions of Windows
• 2 - generate DATA.ZIP and DATAnn-yyyymmdd.ZIP files
• nn - company number, yyyymmdd - backup date
• Ideally suited for USB flash drive backups
• Better compression ratio, industry standard ZIP file format
• Compatible with all verrsions of Windows
• Backup will not span multiple diskettes
• User is responsible for cleaning up unneeded backup files as backup drive becomes full

• New Export #35 Production Report added.
• Columns:
• Logon
• Total Invoices
• Invoice Code
• Post Date
• Charges
• Cash Payments
• Noncash Payments
• User Defined Code #1
• User Defined Code #2
• Lockbox Date

• Export #35 revised.

• ANSI 5010 electronic claims modified for LA Medicaid (mileage is rounded to whole number).

• New option added to INSURANCE screen (page 2) for Block 32. Option 7 (print from and to in 4 lines) should be used for printing CMS-1500 forms for BC/BS of Alabama. Alabama customers should update the insurance record for BC/BS of Alabama.

• Program compatible with 64 bit Windows now available.

• Corrected problem with 64 bit runing EMS Claims.

• Corrected problem with 64 bit exiting to console prompt with blank prompt.
• Corrected problem with 64 bit DBU not opening files in exclusive mode.

• ANSI 5010 electronic claims problem with CR1 segment corrected when no mileage charge found.

• Print invoice report bug causing keyboard lockup corrected.

• Corrected problem with EMSW32 posting payments.

• ANSI 5010 electronic claims improved for filing secondary claims.

• Invoice XML export improved to include ICD 9 codes.

• End of month closing no longer sets the invoice date printed for all unprinted invoices.
• Logisticare specific logic added to reset invoice date printed if invoice is moved to active status.

• Improved error message in A5010.

• NSF extraction version 1 and 2 problem corrected.

• Corrected bug in editing COMPANY file (EMSW32).

• New CONFIG file added to System Files screen. Program configuration settings previously stored in COMPANY file have now moved to the CONFIG file.
• New option to extract collection data in XML format added.
• Multiple issues with EMSW32 source files being out of sync with EMS source corrected.

• Problem with V25.46 update to collection extraction corrected

• COLLECTx.XML export file now includes collection level attribute..

• COLLECTx.XML export file now includes many new fields.

• Added charge HCPCS code to invoice and collect XML exports.

• Added support for a new clearinghouse Office Ally.
• AL, GA, and TN providers (Cahaba GBA carrier) must switch to a new transmission method by July 1st; Cahaba GBA is shutting down their dial-up support system.
• Providers can enroll with Office Ally at their web site:
• http://www.officeally.com
• Click the "Enroll Now" button.
• The monthly bill from Office Ally will not exceed $19.95. No long term contract or setup fee is required.
• Providers must complete paperwork with Office Ally to transmit to Medicare.
• Providers may also transmit to thousands of other insurance carriers.
• Providers may choose to complete paperwork with Office Ally to transmit to Railroad Medicare also. This totally eliminates the need for a dial-up modem and phone line.

• Dashes are no longer removed from patient's last name in ANSI 837 5010 electronic claims.

• Cleanup no longer remove invoices in Legal or Hold status.
• Update process now automatically determines whether to update 32 bit or 64 bit program.