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EMS Fast Cash Billing

Software Updates

04/01/2016 - 03/31/2017

• Collect extraction version 9 now includes the memo data.

• Collect extraction now creates an extra file with the company number and date embedded in the filename (ex: LETTER1-01-2016052716.DAT).

• New collect extraction version 10 includes the following new fields:
  • DATE_PAYX - date of last payment
  • AMT_PAYX - amount of last payment
  • PAY_CDX - paycode of last payment
  
  COLLECT.PDF

• Updated Export #23 to include the invoice’s date of service.
• Bug found when running on Windows 10:
  • After printing the CTRL+END key no longer works.
  • Temporary work around is to use the CTRL+W key instead for saving data.

• New flag added to CONFIGURATION page (2 of 6) to enable printing invoice CODE1 field on statements.
• CONFIGURATION pages reformatted.

• Modified V29.4 to print CODE1 field in description column for each invoice on statement if enabled.

• Improved V29.5.
• Added Automobile Insurance Request Form to Invoice Extra Functions menu.

• Removed CMS-1500 file by modem from program.
• Added new printer device dedicated to Automobile Insurance Request Form.

• Auto insurance request form now generates message in invoice memo when printed.

• Added new "Batch Post Medicare Check" to In/Out menu (old Export menu).
  • Data imported from BATCH1.CSV comma separated file.
• Added new “List Payments For Batch” report.
  • Print Menu + A - Posting Reports + 6 – List Payments For Batch
• Summary of new batch process:
  • User creates a spreadsheet with the three required columns.
    • First heading row should be three columns: INVOICE,PAYMENT,WRITEOFF
    • Additional rows contain the actual data.
  • Export the spreadsheet (Save As) to the file BATCH1.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
  • In the EMS Billing program select the “Batch Post Medicare Check” menu option.
  • The program will validate all the invoice codes and display the total payments and total write-offs.
  • The user is given an option to abort the process at this point if the totals are not correct.
  • Enter the Post Date.
  • Enter the Check Number.
  • Automatically post the payments and write-offs.
  • Display the batch number at the end of the auto posting process.
  • Optionally print the payments posted for a selected batch number using the new “List Payments For Batch” report.

• Improved new “Batch Post Medicare Check”:
  • Data imported from BATCH1.CSV comma separated file.
  • Case of first heading line does not matter.
  • Zero writeoffs are not posted.
  • Writeoff description is blank.
  • Paid/rejected field in invoice is now updated.

• Added new "Batch Post Commercial Check" to In/Out menu.
  • Data imported from BATCH5.CSV comma separated file.
• Summary of new batch process:
  • User creates a spreadsheet with the three required columns.
    • First heading row should be three columns: INVOICE,PAYMENT,PAYCODE,WRITEOFF,TYPE
    • Additional rows contain the actual data.
  • Export the spreadsheet (Save As) to the file BATCH5.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
  • In the EMS Billing program select the “Batch Post commercial Check” menu option.
  • The program will validate all the invoice codes and writeoff types. The total payments and total write-offs are displayed.
  • The user is given an option to abort the process at this point if the totals are not correct.
  • Enter the Post Date.
  • Enter the Check Number.
  • Automatically post the payments and write-offs.
  • Display the batch number at the end of the auto posting process.
  • Optionally print the payments posted for a selected batch number using the “List Payments For Batch” report.

• Added new "Batch Post Medicaid Check" to In/Out menu.
  • Data imported from BATCH2.CSV comma separated file.
• Summary of new batch process:
• User creates a spreadsheet with the 2 required columns.
  • First heading row should be 2 columns: INVOICE,PAYMENT
  • Additional rows contain the actual data.
• Export the spreadsheet (Save As) to the file BATCH2.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
• In the EMS Billing program select the “Batch Post Medicaid Check” menu option.
• The program will validate all the invoice codes and display the total payments and total write-offs.
• The user is given an option to abort the process at this point if the totals are not correct.
• Enter the Post Date.
• Enter the Check Number / Description.
• Automatically post the payments (paycode=2).
• Automatically write-off the balance.
  • Set write-off type: B-Medicaid
• Display the batch number at the end of the auto posting process.
• Optionally print the payments posted for a selected batch number using the “List Payments For Batch” report.
• Added new "Batch Post Medicaid Rejections" to In/Out menu.
• Data imported from BATCH2X.CSV comma separated file.
• Summary of new batch process:
• User creates a spreadsheet with the 1required column.
  • First heading row should be 1 column: INVOICE
  • Additional rows contain the actual data.
• Export the spreadsheet (Save As) to the file BATCH2X.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
• In the EMS Billing program select the “Batch Post Medicaid Rejections” menu option.
• The program will validate all the invoice codes and display the total write-offs.
• The user is given an option to abort the process at this point if the totals are not correct.
• Enter the Post Date.
• Automatically post a zero payment (paycode=2) for each invoice.
• Automatically write-off the balance.
  • Set write-off type: B-Medicaid
• Display the batch number at the end of the auto posting process.
• Optionally print the payments posted for a selected batch number using the “List Payments For Batch” report.

• Support for a new invoice status: R-Review
• Support for entering extra fields in the Post Payments screen if the function key F6-Review is hit:
• Review paycode
• Field name: R_PAYCODE
• Data format: N-1 (valid values: 1-6)
• Date of remit advice
• Field name: R_DATE
• Data format: D-8
• ICN number (insurance carrier's internal control number)
• Field name: R_ICN
• Data format: C-15
• Denial code
• Field name: R_DENIAL
• Data format: C-8
• A new option was be added to the 3-Extra Functions menu in the list of 10 invoice screen
• 3 - Export review data
A comma delimited text file is created in the export folder (specified in the COMPANY file) named REVIEW.DAT.
The export file contains the following columns:
• CODE_INV - invoice code
• FNAME_PAT - patient's first name
• MNAME_PAT - patient's middle name
• LNAME_PAT - patient's last name
• SUFFIX_PAT - patient's name suffix
• STRT_PAT - patient's street address #1
• STRT2_PAT - patient's street address #2
• CITY_PAT - patient's city
• STATE_PAT - patient's state
• ZIP_PAT - patient's zip code
• PHONE - patient phone number
• HIC_NO - HIC number (health insurance claim number)
• DATE_SER - date of service
• R_DATE - date of remit advice
• R_ICN - carrier's internal control number
• HCPCS_MOD - primary modifier
• R_DENIAL - denial code
• DATE - current date
• The print invoice report was modified to include the option to select invoices in R-Review status

PRINT + 1-Files + A-Invoice (selected payor and invoice status) + 1-All + 9-Review

After exporting the data, it is assumed that the user will open the appropriate word template document which will have a mail merge configured to read the exported REVIEW.DAT file.

• New Export #38 added: List Payments For Selected DOS and Modifier
• Invoice code
• Date of service
• HCPCS modifier
• Patient code
• Patient’s first name
• Patient’s last name
• Payment
• Paycode