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EMS Fast Cash Billing

Software Updates

04/01/2016 - 03/31/2017


V29.0 - 04/26/2016
  • Collect extraction version 9 now includes the memo data.

V29.1 - 05/27/2016
  • Collect extraction now creates an extra file with the company number and date embedded in the filename (ex: LETTER1-01-2016052716.DAT).

V29.2 - 07/05/2016
  • New collect extraction version 10 includes the following new fields:
    • DATE_PAYX - date of last payment
    • AMT_PAYX - amount of last payment
    • PAY_CDX - paycode of last payment

    COLLECT.PDF

V29.3 - 07/29/2016
  • Updated Export #23 to include the invoice’s date of service.
  • Bug found when running on Windows 10:
    • After printing the CTRL+END key no longer works.
    • Temporary work around is to use the CTRL+W key instead for saving data.

V29.4 - 08/02/2016
  • New flag added to CONFIGURATION page (2 of 6) to enable printing invoice CODE1 field on statements.
  • CONFIGURATION pages reformatted.

V29.5 - 08/03/2016
  • Modified V29.4 to print CODE1 field in description column for each invoice on statement if enabled.

V29.6 - 08/09/2016
  • Improved V29.5.
  • Added Automobile Insurance Request Form to Invoice Extra Functions menu.

V29.7 - 08/10/2016
  • Removed CMS-1500 file by modem from program.
  • Added new printer device dedicated to Automobile Insurance Request Form.

V29.8 - 08/11/2016
  • Auto insurance request form now generates message in invoice memo when printed.

V29.9 - 10/12/2016
  • Added new "Batch Post Medicare Check" to In/Out menu (old Export menu).
    • Data imported from BATCH1.CSV comma separated file.
  • Added new “List Payments For Batch” report.
    • Print Menu + A - Posting Reports + 6 – List Payments For Batch
  • Summary of new batch process:
    • User creates a spreadsheet with the three required columns.
      • First heading row should be three columns: INVOICE,PAYMENT,WRITEOFF
      • Additional rows contain the actual data.
    • Export the spreadsheet (Save As) to the file BATCH1.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
    • In the EMS Billing program select the “Batch Post Medicare Check” menu option.
    • The program will validate all the invoice codes and display the total payments and total write-offs.
    • The user is given an option to abort the process at this point if the totals are not correct.
    • Enter the Post Date.
    • Enter the Check Number.
    • Automatically post the payments and write-offs.
    • Display the batch number at the end of the auto posting process.
    • Optionally print the payments posted for a selected batch number using the new “List Payments For Batch” report.

V29.10 - 10/14/2016
  • Improved new “Batch Post Medicare Check”:
    • Data imported from BATCH1.CSV comma separated file.
    • Case of first heading line does not matter.
    • Zero writeoffs are not posted.
    • Writeoff description is blank.
    • Paid/rejected field in invoice is now updated.

V29.11 - 10/20/2016
  • Added new "Batch Post Commercial Check" to In/Out menu.
    • Data imported from BATCH5.CSV comma separated file.
  • Summary of new batch process:
    • User creates a spreadsheet with the three required columns.
      • First heading row should be three columns: INVOICE,PAYMENT,PAYCODE,WRITEOFF,TYPE
      • Additional rows contain the actual data.
    • Export the spreadsheet (Save As) to the file BATCH5.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
    • In the EMS Billing program select the “Batch Post commercial Check” menu option.
    • The program will validate all the invoice codes and writeoff types. The total payments and total write-offs are displayed.
    • The user is given an option to abort the process at this point if the totals are not correct.
    • Enter the Post Date.
    • Enter the Check Number.
    • Automatically post the payments and write-offs.
    • Display the batch number at the end of the auto posting process.
    • Optionally print the payments posted for a selected batch number using the “List Payments For Batch” report.

V29.12 - 10/27/2016
  • Added new "Batch Post Medicaid Check" to In/Out menu.
    • Data imported from BATCH2.CSV comma separated file.
  • Summary of new batch process:
    • User creates a spreadsheet with the 2 required columns.
      • First heading row should be 2 columns: INVOICE,PAYMENT
      • Additional rows contain the actual data.
    • Export the spreadsheet (Save As) to the file BATCH2.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
    • In the EMS Billing program select the “Batch Post Medicaid Check” menu option.
    • The program will validate all the invoice codes and display the total payments and total write-offs.
    • The user is given an option to abort the process at this point if the totals are not correct.
    • Enter the Post Date.
    • Enter the Check Number / Description.
    • Automatically post the payments (paycode=2).
    • Automatically write-off the balance.
      • Set write-off type: B-Medicaid
    • Display the batch number at the end of the auto posting process.
    • Optionally print the payments posted for a selected batch number using the “List Payments For Batch” report.
  • Added new "Batch Post Medicaid Rejections" to In/Out menu.
    • Data imported from BATCH2X.CSV comma separated file.
  • Summary of new batch process:
    • User creates a spreadsheet with the 1required column.
      • First heading row should be 1 column: INVOICE
      • Additional rows contain the actual data.
    • Export the spreadsheet (Save As) to the file BATCH2X.CSV (comma separated file) in the Batch/Export folder designated in the COMPANY parameters screen (page 4 of 4).
    • In the EMS Billing program select the “Batch Post Medicaid Rejections” menu option.
    • The program will validate all the invoice codes and display the total write-offs.
    • The user is given an option to abort the process at this point if the totals are not correct.
    • Enter the Post Date.
    • Automatically post a zero payment (paycode=2) for each invoice.
    • Automatically write-off the balance.
      • Set write-off type: B-Medicaid
    • Display the batch number at the end of the auto posting process.
    • Optionally print the payments posted for a selected batch number using the “List Payments For Batch” report.

V29.13 - 02/13/2017
  • Support for a new invoice status: R-Review
  • Support for entering extra fields in the Post Payments screen if the function key F6-Review is hit:
    • Review paycode
      • Field name: R_PAYCODE
      • Data format: N-1 (valid values: 1-6)
    • Date of remit advice
      • Field name: R_DATE
      • Data format: D-8
    • ICN number (insurance carrier's internal control number)
      • Field name: R_ICN
      • Data format: C-15
    • Denial code
      • Field name: R_DENIAL
      • Data format: C-8
  • A new option was be added to the 3-Extra Functions menu in the list of 10 invoice screen
    • 3 - Export review data
    • A comma delimited text file is created in the export folder (specified in the COMPANY file) named REVIEW.DAT.
      The export file contains the following columns:
      • CODE_INV - invoice code
      • FNAME_PAT - patient's first name
      • MNAME_PAT - patient's middle name
      • LNAME_PAT - patient's last name
      • SUFFIX_PAT - patient's name suffix
      • STRT_PAT - patient's street address #1
      • STRT2_PAT - patient's street address #2
      • CITY_PAT - patient's city
      • STATE_PAT - patient's state
      • ZIP_PAT - patient's zip code
      • PHONE - patient phone number
      • HIC_NO - HIC number (health insurance claim number)
      • DATE_SER - date of service
      • R_DATE - date of remit advice
      • R_ICN - carrier's internal control number
      • HCPCS_MOD - primary modifier
      • R_DENIAL - denial code
      • DATE - current date
  • The print invoice report was modified to include the option to select invoices in R-Review status

  • PRINT + 1-Files + A-Invoice (selected payor and invoice status) + 1-All + 9-Review

    After exporting the data, it is assumed that the user will open the appropriate word template document which will have a mail merge configured to read the exported REVIEW.DAT file.

V29.14 - 03/07/2017
  • New Export #38 added: List Payments For Selected DOS and Modifier
    • Invoice code
    • Date of service
    • HCPCS modifier
    • Patient code
    • Patient’s first name
    • Patient’s last name
    • Payment
    • Paycode

 

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